I confirm that I have read the South Alive Health & Safety policy and related registers and agree to the guidelines for hire of the South Alive Pod below.

Guidelines:

• Hire is only for the room agreed unless both rooms have been hired together.

• Payment is required on invoice (20th of month following booking) as per agreed rate.

• The room is to be set up as per closing reminder picture on the wall by the light switch in each room.

.• Floor vacuumed and the tables wiped down with sanitiser.

• Heat pumps and lights need to be turned off at the end of your booking.

• Any risks, incidents or accidents will be noted on the register which is located on the kitchen bench.

• Any damage which happens as a result of your booking may be charged to you.

• If the alarm is engaged when you arrive, the alarm system needs will be disengaged, then re-engaged when you leave. If your group’s actions sound the alarm and cause the security company to be despatched, you will be responsible for the cost of this (currently $80+GST/half hour).

• Please do not park in front of The Pantry – use street parking on Ness Street.

• Ventilation – Window/s must always be open while in the room and closed upon exit.

• Security cameras are installed for crime prevention.

• Cancellation policy – If you no longer require the room booking please provide 24 hours notice or room booking price will be still charge.

People are our most important asset and their health and safety is our greatest responsibility. The public will be given equal priority to that of our employees and volunteers.
South Alive is committed to ensuring the health, safety and wellbeing of our employees, volunteers and wider community, in doing so we will:

Communicate and Engage
Communicate with employees, our community, and all others involved. Encourage our employees and volunteers to participate in health and safety conversations, hazard management, initiatives and reviews.

Educate
Induct and train our employees and volunteers on safe work practices, emergency management and evacuation.

Lead
Demonstrate commitment to health and safety leadership by consistently championing safe working practices.

Cooperate
Work with all stakeholders involved in projects and decision making processes, to ensure effective communication and collaboration on all operational and health and safety matters.

Investigate and Learn
Record all incidents, including near misses. Investigate to find root cause/s and put controls in place to manage these. Learn from all incidents, injuries, near misses and other evens.

Monitor and Review
Review health and safety management systems including risks and controls annually or as required after an incident investigation to ensure controls remain effective.

Comply
Undertake to comply with all relevant health & safety legislation, regulations, codes of practice, related standards and identified safe work practices.

Plan
Plan ahead to ensure health and safety is considered in all planning and activities and that effective emergency management and evacuation plans are in place.

Identify and Control Risk
Identify risk in our workplace and put controls in place to manage these risks through use of the hierarchy of controls with the aim to eliminate injuries.

The responsibility for safety is expected to be an integral part of everyday work, therefore it is vital that every employee and volunteer shares in the commitment to eliminate unsafe acts and conditions by thinking safely and acting safely at all times.

Associated Policies & Procedures
Date Approved November 2016
Last Reviewed: October 2023
Next Review Due: October 2026